Monday, October 22, 2012

Computerized Accounting Tutorial for Small Business using BlueOcean Accounting Software - Part 3

We have completed our Starting Balance setup. Now we are going to setup the product that we sell.

Go to Setting/Product Master

Click at Add New Record, key in your Product Code, click submit, then key in your product name.
e.g. : Starfruit, unit-pc, price, and select Sales for Income Account , if you buy this to resales, select Purchases for Expenses Account.

Next, you can start recording your income. go to Income/Create Invoice

Click at Add New Invoice, Select a Customer, click Submit.
select the term of payment, click submit.

click at Add Item, select a product, click submit, key in the Description if you wish, qty then click submit to save.

Click at Email Invoice to send invoice to your customer's email address as enter in the Customer Master.

If you received a "No email was specified for this invoice, email not send" message, you may click at Edit at the Invoice List Table, then click at More Info... to add in your customer's email address.

When Customer Paying their account. Go to Income/Multiple Invoice Payament. Click at Add New Payment, select the customer, click submit, key in payment date, payment account and amount paid, then click submit to save.

Next, click at Split This Payment to split the payment against invoice paid.

If your customer is paying only one invoice, you may just go to Income/Invoice Payable to You. Click at the respective invoice Item, then click at Payment, select the payment account, and fill all other information then click submit.

When customer returning goods, go to Income/Sales Return, click at Add New Sales Return,select the customer, click submit, Next click Add Item to enter the items returned by your customer, next click at Split to split the sales return against customer's respective invoice.

To enter cash sales, go to Income/Create Invoice, click at Quick Entry, to enter your cash sales.

When you make purchases from your supplier, go to Expenses/Entering Bill, the operation is the same as Create Invoice.

Computerized Accounting Tutorial for Small Business using BlueOcean Accounting Software - Part 1
Computerized Accounting Tutorial for Small Business using BlueOcean Accounting Software - Part 2


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